NS-ADMIN Sample Questions & Answers
Managing roles while supporting users worldwide ties with two other areas for the top weight: dashboards built on saved searches plus form customization, SuiteFlow, SuiteBundler and extending NetSuite, data access and reporting impact, and release notifications.
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- Question 1Intermediate
SuiteBuilder · Custom Fields
A new 'Project Code' custom transaction body field needs to be added to Sales Orders. This field should be a dropdown list that shows only the 'Project' type custom records associated with the customer selected on the Sales Order. Which settings on the custom field definition are required to achieve this filtered list behavior?
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Correct answer: B
This requirement is a classic case of a dependent dropdown. The 'Filter Using' section on the Sourcing & Filtering subtab is designed for this. By setting the filter to 'Customer' (from the Project custom record) 'is' 'Customer' (the field on the Sales Order), NetSuite will dynamically filter the Project list to show only those records where the customer matches the one selected on the current transaction.
- Question 2Beginner
SuiteCloud Platform · SuiteBundler
True or False: Once a SuiteBundle is installed in a production account, it can be uninstalled, and all its components, including custom records with data, will be permanently removed.
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Correct answer: B
This statement is false. While a bundle can be uninstalled, NetSuite prevents the uninstallation of a bundle if its components, such as custom records, contain data. This is a safety measure to prevent accidental data loss. The administrator must manually delete the data from the custom records before the bundle can be successfully uninstalled.
- Question 3Beginner
SuiteBuilder · Form Customization
An administrator is tasked with creating a custom form for a new 'IT Asset' custom record. The form must have three distinct sections: 'Hardware Details', 'Software Licenses', and 'Maintenance History'. How can the administrator create these visual sections on the form to organize the fields?
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Correct answer: B
Field Groups are a specific element type used in form customization to create collapsible sections with a title, providing visual organization for fields. The administrator would add a field of type 'Field Group' for each section title ('Hardware Details', etc.) and then place the relevant custom fields under that group.
- Question 4Intermediate
SuiteAnalytics · Dashboards
A financial controller needs a KPI on their dashboard that displays the 'Days Sales Outstanding (DSO)' for the previous month. This calculation requires a complex formula involving total credit sales and average accounts receivable, which is not available as a standard KPI. What is the most efficient way for an administrator to provide this on the dashboard?
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Correct answer: B
Standard KPIs are limited. To create a custom KPI, you must first define the metric in a saved search. The correct approach is to build a summary saved search that calculates the required value (DSO) using a formula in the results. Once this search is created, a new KPI can be defined in the Key Performance Indicators list, referencing the custom saved search as its data source.
- Question 5Intermediate
SuiteBuilder · Custom Fields
A company wants to track warranty information for inventory items. A 'Warranty Expiration' date field should exist on the Item Fulfillment record. This date must be automatically calculated as one year from the fulfillment date. Users should not be able to edit this calculated date. How should an administrator configure this custom field?
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Correct answer: A
This requires a formula field to perform the date calculation. Checking the 'Formula' box and using a SQL date function like
ADD_MONTHS({trandate}, 12)will compute the correct value. Setting the Display Type to 'Disabled' makes the field visible on the form but prevents users from editing it, fulfilling all requirements. Using 'Inline Text' would also work, but 'Disabled' is the more common practice for non-editable calculated fields. - Question 6Beginner
Data Security · Data Access
A company policy states that any files uploaded to the File Cabinet containing customer PII (Personally Identifiable Information) must be stored in a folder that is only accessible to members of the 'HR Department' group. An administrator has created the folder and set the 'Restrict by Group' permission accordingly. What is the impact of this setting?
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Correct answer: C
The 'Restrict by Group' permission for File Cabinet folders relies on Group membership, not the department field on an employee record. An administrator must create a Group (Static or Dynamic) and add specific employees to it. Access to the folder is then granted exclusively to the members of the selected group.
- Question 7Intermediate
SuiteCloud Platform · SuiteFlow
A SuiteFlow workflow is designed to send an approval email to a manager. An administrator needs to determine the exact time the 'Send Email' action was executed for a specific transaction. Where can this information be found?
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Correct answer: B
Each transaction that has an active workflow instance running on it will have an 'Active Workflows' subtab under System Information. This subtab contains a link to the 'Workflow Log' for that specific record instance. The log provides a detailed, timestamped history of every state entered, transition taken, and action executed by the workflow, including the exact time the 'Send Email' action occurred.
- Question 8Intermediate
Setup and Administration · Manage Roles
A user with a custom role reports that they cannot see the 'New' button on a custom record list page, even though their role has 'Create' level permission for that custom record type. What is the most likely reason for this issue?
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Correct answer: C
For a custom record to be accessible via the UI, the role needs two permissions: the CRUD permission (Create, Read, Update, Delete) on the record itself, and the permission to see the navigation link. This is controlled under Lists > [Custom Record Name] on the role's Permissions subtab. If this is set to 'None', the user will not see the menu path or UI buttons like 'New', even if they have Create permission on the record.
- Question 9Intermediate
SuiteAnalytics · Dashboards
An administrator needs to publish a dashboard to all sales roles. After publishing, a sales manager complains that a key 'Sales by Rep' report snapshot on their dashboard is now missing. The administrator did not intentionally remove it. What is the most probable cause?
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Correct answer: C
Publishing a dashboard overwrites the target users' current dashboard layout with the layout of the source dashboard (the one being published). If the administrator's dashboard, which was used as the template for publishing, did not include the 'Sales by Rep' report snapshot, it would be removed from the sales manager's dashboard upon publishing.
- Question 10Advanced
SuiteBuilder · Custom Records
A company is using a custom record called 'Training Session' with a related child custom record called 'Attendee'. The administrator wants to display the list of attendees as a sublist on the Training Session record. The requirement is that users must be able to add new attendees directly from this sublist. Which method should be used to create the sublist?
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Correct answer: B
The key difference between a sublist created via 'Record is Parent' and one from a published search is editability. The 'Record is Parent' setting creates a true parent-child relationship, which allows for inline editing and adding new child records directly from the parent's sublist. A sublist from a published saved search is read-only and does not support adding new records directly from the sublist view.
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